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Services & Reference Assistant -Training LibGuide: Finding Print Materials

This is an online training guide to help new and returning student workers become more familiar with what to do when working at the Services and/or Reference Desk

Finding Reserve Items

Students will often come to the Reference Desk looking for Reserve items. They are either trying to figure out if the item is on Reserve or they do not know the course name and number.  Reserve items are items that have been put on Reserve by the professor or instructor for a course. Reserve items will appear in the catalog, but to improve ease of access, reserve items can be located using the reserve quick search tab

  1. Go to the library's website library.uno.edu, turn the second monitor so that the student can see the steps you are performing to find the material
  2. Go to the Quick Search box located on the left side of the page and select the "Reserves" tab
  3. Based on the reference interview you perform with the student they should provide one of the following pieces of information:
    • course name
    • course number
    • instructor
  4. For example a student is looking for an English 1157 textbook, but they don't know the instructor for the course.
  5. In the search box enter the course name and number "ENGL 1157" and select "course number." When searching for a particular course name enter the  abbreviation for the course (for example ENGL for English), do not  put the full course title. If you do not know the abbreviation be sure to contact the librarian on call
  6. After clicking the "course number" button you are directed to the online catalog
  7. The results will be listed based on course relevancy. Sometimes you will see an exact match or you will see the instructors listed for the course
  8. Allow the student to see the results, doing so will allow the student to determine the instructor
  9. Select the appropriate course name and number or instructor for the course
  10. Be sure that the title and the course name and number are written down either by you or the student

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Using the Online Catalog to Find Books

  1. Go to the library's website library.uno.edu, turn the second monitor so that the patron can see the steps you are performing to find the material
  2. Go to the Quick Search box located on the left side of the page and select the "Catalog" tab
  3. Based on the reference interview you performed with the patron enter the appropriate keyword(s). For example a student is looking for books on sports medicine. Enter the keyword "sports medicine" into the search box. Based on this example, the user is trying to find information on a topic make sure the option of "word or phrase" is selected.
  4. Click the "Search" button
  5. After clicking the "Search" button you are directed to the online catalog
  6. Search results will be listed based on keyword relevancy. Allow the patron to see the results, doing so will allow you and the patron to assess the information
  7. For each result you will see the title in blue, and availablity information in black underneath the title. For print results you will have additional information including the author, publication date and call number
  8. If based on the results the patron is pleased with the selection identify the items the patron would like. If not please review the box Advance Searching in the Online Catalog
  9. Verify the item is available. By clicking on the title of each result you can see additional information and if the material is available, but you can also review this on the results page
  10. Be sure that the title and the call number are written down either by you or the patron

Understanding the Parts of the Online Catalog

Parts of the catalog for print material...

Results Page

URL=  the link to related content (not a link for the actual item)

Item  Details Page

UNO Library = call number

Material = what type of item and sometimes checkout capabilities

Shelf Location = Where to find it and whether or not it is available

Power Search (Advance Search)

With Power Search the options you are most likely to need are material type and sort by. Explore the options below.

 

What you should be able to do. . .

  • Operate the catalog to identify library materials for patrons.
  • Find library materials on the shelf.

Finding Federal Documents

Federal Documents are organized by SuDoc number and not Library of Congress (LC) number.  While LC numbers organize titles by subject, SuDocs organize titles by agency.  But don't worry, SuDoc numbers are eay to differentiate from other systems.   For example:

The Encyclopedia Americana has the LC call number

AE5 .E3. 

American voices : 200 years of speaking out has the SuDoc number

AE 1.102:AM 3/2.

Note the difference between the two items.  The LC call number contains the usual numbers and letters along with a decimal point.  The SuDoc number contains all of these, but also uses colons and slashes.  This is an easy way to identify a federal document.

For more information on how SuDocs work, click here.

What is a periodical?

A periodical a publication that has reoccurring publishing cycle. Periodicals often contain a variety of articles, editorials, reviews columns or other short works. Another characteristic of periodicals is the work is written by more than one contributor or author. Types of periodicals include scholarly journals, trade journals and popular magazines. Specific titles include:

Scholarly Journals

  • Adolescent Health, Medicine and Therapeutics
  • Journal of Cultural Anthropology
  • Journal of the American Medical Association

Trade Journals

  • American Libraries
  • Aviation Week and Space Technology
  • Chemical Marketing Reporter

Popular Magazines

  • Newsweek
  • Rolling Stone
  • Time

Finding Periodicals

  1. Go to the library's website library.uno.edu , turn the second monitor so that the patron can see the steps you are performing to find the material
  2. Go to the Quick Search box located on the left side of the page and select the "Catalog" tab
  3. Based on the reference interview you performed with the patron enter the appropriate title or phrase. For example a student is looking for the "Journal of the American Medical Association" Enter the title "Journal of the American Medical Association" into the search box and select "periodical title".
  4. Click the "Search" button
  5. After clicking the "Search" button you are directed to the online catalog
  6. Search results will be listed based on title relevancy. Allow the patron to see the results, doing so will allow you and the patron to assess the information. When looking for periodicals it is important to look for exact title matches. Periodicals can often have similar titles and be different publications
  7. For each result you will see the title in blue, and availablity information in black underneath the title. For print results you will have additional information including the author, publication date and call number
  8. After locating the correct title, verify the item is available. Click on the title of result in order to see additional information and if the material is available, You will also need to click on the title to see the library's complete list of holdings.
  9. Periodicals have recurring publications, this will be noted as a volume, and often include an issue number and year of publicaton. For example: v.173:no.9(1960:Jul.2)
  10. Be sure that the title, call number, volume, issue number and year of publication are written down either by you or the patron

Advance Searching in the Online Catalog

  1. The advance search options are located at the bottom of the results page or you can get to the advance search option at the link at the top of the page "Search/Home"
  2. Use advance search options when you need to refine, limit or perform a different search based on a patron's original informational need. For example, when searching for books on sports medicine there are 356 titles available, but on the results page you find that all of the results are electronic or online. The patron wants books available in print.
  3. With the available options go to "material type" and select "Book"
  4. Click the Search button
  5. A new results page will show a smaller number of result and these results will only be books in print

There are a variety of advance search options available, but as a student worker you will probably only use a few. To explore the different advance search options read the box Understanding the Parts of the Catalog.